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Scope Action – How to silently set an Outlook Signature

In this tutorial we will utilizing Scope Actions to set the Outlook signature for a user or multiple users depending on your signature template.
Note: This will only work for users who are currently logged into their machine as this method modifies the HKEY CURRENT USER registry key. Refer to this TechNet Article for more details on this method.

Disclaimer:

**These tutorials are for demonstration purposes. Please test all Scope Actions before deploying them into production.**

Scenario:

As used in this tutorial, we are pre-creating a signature for one specific user and their specific information that is unique to them. You can use this scenario for setting the signature for multiple users, which will take the headache out of having users find and insert company images, disclaimers etc. The only thing the users will need to do is modify the information to match their unique information like name, ext, etc if your signature template includes user-specific info.

Tutorial

Step 1

First we must create a signature in Outlook that we will be copying to the destination users PC. In this case we created a signature template called Goverlan as shown below.

Step 2

On the machine that you created the Outlook Signature, open the location %APPDATA%\Microsoft\Signatures. You will find files that correspond to the name of the Signature that we created in step 1. Copy these files to a centralized location as we will be copying them to the same folder path location that corresponds to the user account of each target machine using a Scope Action later on in this tutorial.

Step 3

Now create a Scope Action, set it to the Machines Scope and add the Machine with the corresponding logged in user. Proceed to Actions. If you have never created a Scope Action before, please refer to the below video and the Scope Action Creation Basics article for more information.

Step 4

You will now create 4 separate Actions:

1st Action – Close Outlook.exe process (Outlook must be closed FIRST in order for this method to work.)

Add/Remove > Execute Computer Action > Processes > Terminate a Process

Process Name: Outlook.exe

Terminate Child Processes: True

2nd Action – Copy Signature files (From Step 2.)

Add/Remove > Execute Computer Action > File and Directory Actions > Transfer a Directory

Source Directory Local Path: C:\users\vcruz\documents\Goverlan Signature (this is the full path of the location of the signatures. You can use \\networkpath\folder if you stored the files on a network drive.)

Destination Directory Local Path: C:\users\username\Appdata\Roaming\Microsoft\Signatures

Overwrite Existing File: True

Include Sub-Directories: True

3rd Action – Delete Outlook First-Run Registry Key

Add/Remove > Execute Computer Action > Registry Actions > Delete a Value

Registry Key Path: HKEY_CURRENT_USER\Software\Microsoft\Office\XX.X\Outlook\Setup (The xx.x must be replaced by your Outlook version, simply open REGEDIT on any machine with Outlook installed and confirm the version number.)

Value Name: First-Run

4th Action – Add Signature Keys

TO SET THE DEFAULT SIGNATURE FOR A NEW EMAIL:

Add/Remove > Execute Computer Action > Registry Actions > Set a String Value

Registry KeyPath: HKEY_CURRENT_USER\Software\Microsoft\Office\XX.X\Common\MailSettings (The xx.x must be replaced by your Outlook version, simply open REGEDIT on any machine with Outlook installed and confirm the version number.)

Value Name: NewSignature

Is Expandable String: True

Value Data: Goverlan (This is the name of the Signature that was created in Step 1.)

TO SET THE DEFAULT SIGNATURE FOR A REPLY EMAIL:

Add/Remove > Execute Computer Action > Registry Actions > Set a String Value

Registry Key Path: HKEY_CURRENT_USER\Software\Microsoft\Office\XX.X\Common\MailSettings (The xx.x must be replaced by your Outlook version, simply open REGEDIT on any machine with Outlook installed and confirm the version number.)

Value Name: ReplySignature

Is Expandable String: True

Value Data: Goverlan (This is the name of the Signature that was created in Step 1.)

Step 5

Once all the Actions are created your Actions area should look like the following:

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